While every project has some uniqueness, our general scanning services provide:
- Boxing and secure transportation of your documents
- On-Site storage of your documents at our conversion facility
- Document Scanning and QA/QC
- Digital file conversion to the desired format
- Digital file indexing and organization in the digital document management system of choice
- Physical document shredding, off site storage, or return
Standard
Document Scanning
With decades of experience in scanning documents for various industries across the US, we can provide document scanning solutions with the capability to scan millions of pages per week. While we are always excited to lend our services for any sized project, we specialize in complete file room digitizing and large archival projects. Standard Document Scanning includes paper sizes typically found in commercial printers that do not exceed 11x17 and are output as black and white or grey scale depending on the provided document quality. Documents smaller than 8 ½ x 11 are also accepted.
Color Scanning
With decades of experience in scanning documents for various industries across the US, we can provide document scanning solutions with the capability to scan millions of pages per week. While we are always excited to lend our services for any sized project, we specialize in complete file room digitizing and large archival projects. Standard Document Scanning includes paper sizes typically found in commercial printers that do not exceed 11x17 and are output as black and white or grey scale depending on the provided document quality. Documents smaller than 8 ½ x 11 are also accepted.
Oversize / Large
Format Scanning
Large format scanning, especially in any large volume, requires specialized commercial equipment and a trained eye on quality. Large format scanning is not just architectural designs and blueprints. Large format scanning applies to any document over the standard printer paper sizes found in our Standard Document Scanning Service. Common types of large format file that are often scanned include:
Indexing Services
After scanning millions of pages many companies need the ability to retrieve information efficiently. Document indexing is the process of tagging a file so that it can be found and searched at a later time. Indexing compiles data in a logical structure so you can easily locate information. Why scan documents if you’re never going to look for them? Let us use any number of methods, including barcodes and OCR, allowing you fast and accurate access to your now digital files.
Data Entry
Organizations have long realized the importance of data entry in harnessing the power of information locked in paper files or images. Putting this information at your fingertips has proven invaluable in achieving business goals and increasing workplace efficiency. Common data capture projects may include timecards, online forms and applications, invoices, questionnaires, hand-written journals, medical reports, etc. Information abstracted can be entered directly into the client's platform or delivered in a format of their preference. For clients with “standardized” forms, MBrace has the added capability to utilize proprietary machine learning technology which automates the data capture process, eliminating errors commonly found with traditional, manually entered data.
Logical Document Determination
A search index is only as effective as the document unitization it is built on. Logical Document Determination (LDD) gives your collection the foundation it needs to drive an efficient review. Logical document determination is an integral part of the document coding process breaking large documents down into logical parts giving them context and putting relevant information in your hands faster. Our LDD experts keep pace with scanning and review activities unitizing up to 120,000 pages per day! Not only can unitization rules be tailored for specific projects and collections to yield effective results, but existing metadata and coding can be applied to revised boundaries for improved search accuracy.
OCR / PDF Capture
While almost anyone can go and purchase off the shelf OCR software to convert PDF documents into searchable PDFs, our Optical Character Recognition (OCR) software allows us to render Unicode text in 175 foreign languages, and our distributed processing model facilitates accurate conversion of more than 100,000 pages daily. OCR really is the building blocks for successful post scanning Machine Translation and every conversion error leads to a loss of time, money and future usability.
Microfilm / Microfiche Conversion
Digital images stored on 16mm or 35mm rolls or cartridges are not common these days and the data they contain is usually irreplaceable. Whether you have one roll or hundreds MBrace Technology has the experience to efficiently digitize all of your Microfilm/ Microfiche into high quality images using the state-of-the-art digital Microfilm/ Microfiche scanners.
Aperture Card Conversion
Typically manufacturing firms keep digital records of all their product schematics and certifications. For many of our clients it is common for aperture cards to be used for the re-production of older and materials as they have transitioned from regular production to archived products. Having modern digital images of these schematics makes it easier to organize and manage so that getting an accurate part replacement is still possible, even though the model is not being manufactured anymore.
Old Digital Media Conversion
Older computer technologies not only take up physical space, but the data they contain may also decay over time and unfortunately the availability of conversion options is quickly going away. MBrace Technology and our partners work with you to determine the most cost-effective solution for transitioning your data from floppies and CDs to online cloud storage (or storage media of your choosing) so that your data is better protected from technology evolutions. No matter what type of system it was attached to, we convert your files and make them accessible to you with your current computer.
Automated
Document Redaction
Making records and documents available while protecting privacy is a challenge for every company. Each year the number of required redaction fields grows longer, forcing many companies to re-redact documents each time. MBrace Technology’s automated redaction solution is intelligent, thorough, quick, and does NOT rely on pre-defined formats or forms-based templates to be accurate. Our solution uses algorithms and advanced data extraction logic to “read” and validate captured content through context and applied operational rules.